Cover Letter Through Email Format

Email Cover Letter Samples

When you're sending an email cover letter, it's important to follow the company's directions on how to submit your cover letter and resume, as well as to make sure that your email cover letters are written as well as any other professional correspondence you send.

Tips for Writing an Email Cover Letter

Write in paragraphs of about two to four sentences and use proper grammar and spelling, just as you would in any other letter.

Though this should be a given, avoid including emoticons or images of any sort.

Perhaps more important than formatting, though, is the content of your cover letter. You can review these email cover letter samples below, but be sure to personalize them when you apply for jobs. 

You should tailor these samples not just to your own experience, but also to each job you’re applying for. Pay close attention to the detail of the job description - specifically, the responsibilities and requirements- and make sure your cover letter reflects how you are a good fit for these requirements.

Attaching the Letter to an Email

Take note of how the company requests you submit your cover letter; for example, you may be instructed to attach your cover letter along with your resume. In this case, make sure your cover letter is either in Word document form or is a PDF file. 

Pasting the Letter into the Email

If you paste your cover letter into the body of your email, keep your text in the default font of your email provider.

Make sure the text is readable and formatted correctly. For example, avoid long paragraphs or, alternately, a bunch of stacked, short sentences.

Email Cover Letter Example

Subject Line of Email Message: Store Manager Position - Your Name

Email Message:

Dear Hiring Manager,

I read your job posting for the Store Manager position with interest, as the qualifications you are seeking match closely with my professional skills and experience.

I can offer XYZ Company:

- Over five years of retail management experience
- Ability to effectively hire, train, and manage staff
- Payroll management, scheduling, reports, and inventory control expertise
- Extensive work with visual standards and merchandising high-ticket items

In addition to my extensive retail experience, I have excellent communication skills. I always maintain a gracious and professional manner when communicating with people, including customers and store staff. My broad experience and range of skills make me a superior candidate for this position.

My resume, which is below, provides additional information on my background and qualifications. I look forward to hearing from you as soon as possible to arrange a time for an interview.

Thank you for your consideration.

Paul Jones
Email Address

More Email Cover Letter Message Samples

Here is a list of more email cover letter samples you can use to get started. This list includes examples of cover letters that target specific types of jobs (full-time, part-time, summer, and volunteer) as well as email cover letters to use at different transitional stages in your career (promotions, job transfer requests).

Email Cover Letter Formatting Examples

For more information about how to format your cover letter, check out the following links:

Email Cover Letter Templates

How to Send an Email Cover Letter

When applying for employment via email, copy and paste your cover letter into the email message or write your cover letter in the body of an email message. Here's how to send an email cover letter.

More About Cover Letters:

Top 10 Cover Letter Writing Tips
What to Include in a Cover Letter

Email Cover Letter Examples and Formats

An email cover letter includes all the essential elements of a hard copy cover letter, and serves the same purpose: to impress the hiring manager and convince them to bring you in for an interview.

It’s essential to follow the employer's instructions, so that you don’t wind up bounced from contention because of a technicality. You might be asked to send your cover letter in the body of the email or as an attachment, or to add a specific subject line, or to send it as a specific file type, e.g. a Word document or PDF.

Email Cover Letter Details

Cover Letter Salutation

It’s best to address your letter to a specific person, instead of using a generic salutation like "To Whom It May Concern" or "Dear Sir or Madam." These can look unprofessional and like you didn't make an effort.

Cover Letter Body

The body of your cover letter lets the employer know what position you are applying for, why the employer should select you for an interview, and how you will follow up. This section of your cover letter includes:

  • First paragraph: Why you are writing. This is "the grab," your chance to grasp your reader by the collar and get his attention. Offer some specific, focused information regarding the job you're seeking and a few core strengths that demonstrate suitability for the position.
  • Second paragraph: What you have to offer the employer. This is your hook where you highlight examples of the work you’ve performed and the results you’ve achieved. Draw on your key competencies from your resume, though don't copy it word for word. Bullet points in this paragraph are effective in drawing your reader's eye to your successes.
  • Third paragraph: Your knowledge of the company. Show that you did your research and know something about the business and how you can contribute to its mission.
  • Fourth paragraph: Your closing. Summarize what you would bring to the position and suggest next steps by requesting a meeting or suggesting a call.

How to Format an Email Cover Letter

Email Cover Letter Examples

Most cover letters follow the same basic format, but the contents will be very different, depending on your goals and circumstances. These templates cover a wide range of situations, from a cold email inquiring about job openings to an internal job promotion cover letter to a job transfer request.

Cover Letter Articles and Advice

Whether you’re looking for your very first job or making a career change to something new and different, there are certain guidelines that can help you create a cover letter that really sells your experience. For example:

  • Proofread, proofread, proofread. Pay special attention to the name of the hiring manager and the company and its products. Then, ask an eagle-eyed friend to give your cover letter one last review before hitting “send.” 

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